Mental health practice management
Mood, sleep, urges and homework logged as they happen — then scheduling, notes, billing, payroll, and telehealth in the same login. Built by clinicians who still see clients.
30-day free trial — full platform, unlimited admin seats. No card required to sign up. Your trial starts when you activate your clinic.
Who builds this
Ritaja Practice was originally designed by D. Bhatta, a practising psychologist, working alongside software engineers. It did not start as a product. It started because one outpatient practice was running on eight separate tools, and nothing on the market did the whole job.
D. BhattaFounder — the psychologist who designed the original product
What started as one clinic’s own workflow is now built and run by Ritaja Systems — the same calendar, notes, billing, and portal a working clinic depended on from day one.
Complete practice system
Clinical care, revenue cycle, payroll, portal, and telehealth — one login for mental health clinics.
Scheduling, billing, payroll, and clinic finance — connected to every visit.
Psychology-first notes, treatment plans, and outcome measures — structured for outpatient care, not hospital EMR bloat.
Branded portal for booking, intake, forms, messaging, and telehealth — clients self-serve before you open the chart.
Session capture and AI drafts under your review — running on Azure OpenAI in our own tenant, never a third-party AI provider.
PHQ-9, GAD-7, and progress tracking in the chart and portal.
1:1, couples, and group video with visit-linked notes.
Booking, forms and messaging — plus DBT, ADHD, trauma and wellness apps clients use between visits.
Native group and couples workflows — not bolted-on templates.
Clinician, biller, front desk, and supervisor access with a permanent trail.
Therapists, psychiatrists, billers, front desk, and supervisors — one system.
Stay organized, document with confidence, and keep the session — not the software — at the center.
Session capture
Write on your phone or tablet, snap paper notes, or type a quick jot — then save it as text in the chart and move to invoice when ready.
The old documentation loop
45+ minTypical patchwork after hours
Capture once. Chart once.
Write your way
Finger or stylus on your tablet, type, or photograph handwritten notes — in the room or in the five minutes between clients.
Convert to text
Turn ink or paper into editable session notes in one tap. Fix a line if you need to — you stay in control.
Save to the chart
Draft lands on the client record in Ritaja Practice. Review, convert to a progress note, sign — same system as calendar and billing.
~10 minCapture between clients in Ritaja Practice
You review every word before sign. Optional AI note-drafting assist is there if you want it — not required for session capture.
Everything included
Most practice software covers the consulting room and hands the rest to a separate accountant, a separate payroll vendor, and a separate chat app. This does not.
The consulting room, and everything that has to survive it.
What the person you are treating sees between sessions.
Not just invoicing. The books a clinic actually keeps — the part most practice software leaves to a separate accountant.
The operations side. Payroll and staff messaging are shipped here and bundled at no extra cost.
Where the records live and who can reach them.
Built in practice
Ritaja Practice was designed by D. Bhatta, a practising outpatient psychologist, working alongside software engineers — first to fix his own clinic’s workflow, then released because colleagues faced the same admin burden.
Who we're for
Solo practices, group clinics, psychology, and outpatient psychiatry.
Integrated calendar, psychology-specific notes, PHQ-9 & GAD-7, client portal, and telehealth — built for talk therapy workflows.
Outpatient medication management, structured documentation, and billing — without hospital EMR complexity.
Multi-clinician scheduling, role-based access, payroll, and clinic finance for growing teams.
One seat, full platform — notes, portal, billing, and operations without a patchwork of tools.
Time back for clinicians
That is 8–18 minutes saved per session — less reconstruction after hours, fewer logins, and no re-entering data between tools.
Paper & folders
~105–155 min/ day
Patchwork apps
~86–129 min/ day
Ritaja Practice
~20–38 min/ day
Vs. patchwork apps
~50–110 min
Vs. paper & folders
~65–135 min
Time estimates are illustrative ranges based on typical outpatient clinic workflows. Your practice may save more or less depending on size, payer mix, and current tools.
HIPAA-first, built for the US — and works anywhere
HIPAA compliance and US billing conventions are the default, not an add-on — Ritaja Practice is designed first for a solo clinician in Austin or a group practice in Boston. The same platform also works for a clinic in Manchester, Toronto, or Delhi: addresses, phone numbers, and professional registration follow your country, and payment works by card, bank transfer, or UPI where those apply.
What's included
Every billable clinician seat includes the full module map from $29/month. Admin and front-desk seats are unlimited.
Outpatient psychology workflows from calendar to signed note.
Invoicing and insurance tied to visits — not a separate billing tool.
Operational ledger for the practice — expenses, vendors, and P&L visibility.
Clinician compensation and payroll runs inside the same platform.
Booking and intake, plus the between-session apps clients actually use — with what they log feeding back to the chart.
Staff roles, automations, and a practice-wide contact directory.
Security and tenancy built for outpatient PHI.
Between sessions
Between-session client apps — Wellness Hub, DBT, ADHD focus, and Trauma regulation. Core portal stays included in every seat.
The diary card clients actually fill in, plus the skills behind it.
Structure that holds between appointments.
Regulation tools for the hours you are not there.
The daily baseline everything else is read against.
From practitioners
“Finally found one who provides really all-in-one features. Initially I was skeptical but started this as a try but now I am happy using Ritaja Practice. I appreciate the effort and engineering is amazing, they have really imagined each and every pain of clinician and created a solution for each problem that we face in practice. I can say confidently use it.”
“Ritaja Practice great software in terms of features and cost. I've started using it recently since 1 month now, and I can't say enough good things. This software is very intuitive, you only pay for what you utilize, the AI tool is great for improving documentation more they have built session preparation which is a feature that saves my time, when I start preparing session everything is in my hand, do it save it and I can just scroll just before session and done. It is a time-saving tool for me. Go ahead and start using free trial!”
“I have been using Ritaja Practice as the EHR system for my private practice for a few weeks now, and it has been very easy to use. The 24/7 support line has saved me a lot of time. The support team is friendly, patient, and great at walking me through the system step-by-step—even helping me figure out the right questions to ask when I’m stuck. That around-the-clock help is the main reason I chose this platform, and it has worked out great for my practice.”
How it works
Trial, activate, invite your team, go live.
Tell us about your practice in minutes. Most clinics receive a secure activation link by email right away.
Open your activation link, complete clinic setup, and start your free trial with the full Practice OS.
Invite staff, connect your portal, and move clients in when you are ready.
One price per billable clinician. Plans differ by capability only — no usage caps, no add-ons, no overage charges.
Resources
Compliance, billing, and software buyer checklists for outpatient teams.
A practical buyer guide for outpatient clinics — scheduling, clinical notes, PHQ-9/GAD-7, billing, client portal, telehealth, and compliance.
Technical and administrative HIPAA checklist for US outpatient psychologists — BAA, encryption, staff access, audit logs, and common solo-practice mistakes.
837P claims, ERA posting, and in-house billing workflows for outpatient therapy — what software automates vs what your clinic must still own.
What a psychology client portal should include — online booking, digital intake, secure messaging, outcome measures, telehealth links, and billing visibility.
GDPR roles, Data Processing Agreements, and clinic duties for UK and European psychology practices using cloud practice management software.
Software and operations checklist for psychologists opening a private practice — first 90 days, early-career pricing, HIPAA, and what to avoid.
FAQ
Read our practice software guides → · Billing details on plans FAQ →
Your data
Clinical records belong to your practice — not Ritaja Practice
Export client demographics, clinical notes, and billing history in standard formats (CSV/PDF) at any time before account closure. We do not lock you in by withholding patient records. See FAQ for details.
Calendar, notes, billing, payroll, and client portal — in one workspace.
No card required to sign up. Your trial begins when you complete clinic activation. No usage meters and no overage charges — your bill is always your plan rate times your billable clinicians.
Founding 50Up to 6 months free, then up to 50% less — for 3 years.
See the offer