Introducing PsycMentor: Built-In

Clinical mentorship and supervision are not optional extras in mental health training — they are regulatory requirements for pre-licensed clinicians and quality safeguards for any practice that employs early-career therapists. Yet in most group practices, supervision exists as a patchwork: handwritten notes from weekly check-ins, PDFs emailed back and forth, and verbal feedback that never makes it into a record.

The result is supervision that is real but undocumented — a risk to the trainee's licensure application, the supervisor's liability, and the clinic's accreditation.

Per-clinician toggle

PsycMentor is not switched on for every clinician — it is activated per clinician by a practice administrator. A trainee therapist or supervised associate gets the PsycMentor flag enabled on their profile; fully licensed independent clinicians are unaffected. This keeps the supervision workflow focused on the people who need it.

Supervisor notes on session records

When PsycMentor is active for a clinician, supervisors can attach structured supervisor notes directly to individual session records. Notes include guidance on clinical approach, feedback on the trainee's formulation, and any concerns raised during the review. Everything is timestamped and linked to the specific encounter — ready to produce for a board review or licensure application.

Diagnostic suggestions

PsycMentor surfaces differential diagnosis suggestions during the note review process. Rather than a supervisor mentally running through the ICD-10 list during a check-in meeting, the system prompts the relevant considerations based on the documented presentation — a practical teaching tool without replacing clinical judgment.

Formatted note feedback

Supervisors can mark up a trainee's drafted session note with structured feedback: what the note captures well, where clinical reasoning needs to be made explicit, and what documentation standards to apply. Trainees see the feedback before they finalise and sign. Over time, the feedback log becomes a record of professional development.

Supervisors and senior clinicians

If you supervise pre-licensed associates or practicum students, PsycMentor gives you a structured channel to document that supervision without leaving your practice management system. No separate supervision platform. No parallel paper trail.

Trainees and associates

For clinicians still accumulating supervised hours, PsycMentor creates a clean record of supervision received — including the supervisor's notes and feedback attached to specific sessions. When it comes time to apply for licensure, that record is already in the system.

Group practices and training sites

Practices that regularly employ supervised clinicians — community mental health sites, university training clinics, group practices with associate programmes — benefit most. PsycMentor makes supervision visible to practice administrators without requiring supervisors to file separate reports.

• Activate per clinician — no disruption to fully licensed staff.
• Supervision notes are part of the clinical record, not a separate document store.
• Feedback is attached to specific sessions, not just general impressions.
• Diagnostic suggestions support teaching without overriding clinician decisions.
• The full supervision log is exportable for licensure applications.

PsycMentor is included in Ritaja Practice for practices on eligible plans. If you run a group practice with supervised clinicians — or if you are building out a training programme — start a free trial and activate PsycMentor for your associate clinicians. Supervision documentation that lives in the same system as your clinical records is not a convenience; it is a practice standard worth building from day one.