Buyer guide
Therapy EHR Pricing: Solo vs Group Practice
How therapy EHR pricing scales from solo clinicians to multi-clinician groups — per-seat models, add-ons, and total cost of ownership.
Updated June 19, 2026 · 5 min read
Therapy practice software pricing is rarely one flat number. Solo clinicians often see one entry band; group practices hit per-clinician fees, portal tiers, and add-ons. This guide explains illustrative solo vs group math so you can budget time and money — without tying the story to any single vendor.
Solo clinician bands (illustrative)
Entry solo plans for outpatient therapy EHRs often land near ~$49–79/mo depending on tier. That usually covers notes, scheduling, and basic billing — portal, telehealth, and measures may depend on tier.
Group practice scaling
Per-clinician fees
At ~$375/mo (Plus-style, illustrative) (solo-band math scaled) or ~$279/mo (5 clinicians, illustrative) (typical group tier), the difference is often admin seats and add-ons — not just notes.
- Count billable clinicians separately from front desk
- Ask whether admin staff need paid seats
- Include AI documentation add-ons if you use them
- Add payroll and bookkeeping tools if not in the EHR
Why pricing ties to time
Cheaper per-seat EHR pricing can still cost hours if you reconcile billing in spreadsheets or run payroll elsewhere. Model your stack and time drivers before switching.
Disclaimer (June 2026): Competitor list prices are approximate and change frequently. Verify current pricing on each vendor's website before making decisions. Trademarks belong to their respective owners; comparisons are factual and descriptive only.
FAQ
- Is per-seat pricing fair for solo therapists?
- Per-seat pricing means solo clinicians pay only for one seat — typically the most cost-effective model when the platform is full-featured.
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